15 THINGS YOUR INTRANET SHOULD HAVE
Efficiently designed in Office 365 SharePoint environment, Sharestacks let companies resolve many challenges including managing time-off in one place.
One of the essential tools that every company must have is an Intranet Portal. It does not matter if you have ten employees or 10k, you must have an intranet that is useful and well developed.
A FUNCTIONAL AND COMFORTABLE DESIGN
We need to take into consideration that these days, most people use their cell phone, so we must provide a responsive design that suits different screen sizes. From any place, all the staff can access their intranet to get social, submit a request, or just read some important news and documents.
EMPLOYEE DIRECTORY
That is the number one request from the companies. The Directory works as space where each telephone number, extension or e-mail of the employees can be easily found. Remember, the more valuable information your intranet provides, the more people will use it daily.
CALENDAR
A good strategy is publishing information of interest, such as a calendar of holidays and birthdays. Using a shared calendar, reduce the number of emails sent to employees related to this topic. The perfect combination would be to have your intranet and integrate a corporate social network tool, such as Yammer.
ONLINE APPLICATIONS
Say goodbye to the annoying process of having to print, send and wait to complete requests. Some of the most useful online forms are an application for leave for vacations, illness, or claim for reimbursement of expenses. Approve/reject, and notify decision electronically and adequately documented in just one place.
Download the eBook “15 things your intranet should have” and start transforming your portal into a truly functional one that encourages collaboration and productivity.
DOCUMENT REPOSITORY
Corporate documents and communications, announcements, policies, and procedures must be posted on your intranet portal. That is extremely necessary for companies that are audited and therefore have policies and procedures that should be discussed annually as part of internal audits to stay in compliance.
SEARCH ENGINE
If employees cannot find the right information within the first two search attempts, they become frustrated. That is why it is essential to have a good search engine and use the tags or keywords in every document. Every time someone needs a report or, any other kind of file will have it in a fast way.
GOOD CONTENT
If you want a successful intranet portal, you must provide relevant information. Some are, Guide to products or services of the company, Marketing materials, Sales Presentations, Customer success stories, and continuing education. Any dynamic content that comes from all the different departments.
CONSOLIDATED FUNCTIONALITIES
Many times, companies do not know the power of intranet software that they buy. Some of the things you can also do are: Helpdesk, maintain control of the team, creation of workflows and reports. Your intranet can create it without having to purchase additional programs.
EMPLOYEE RECOGNITION
The moment you recognize that someone has done an excellent job, not only are you showing a gesture of gratitude, if not, feeding the enthusiasm. With a space to recognize the outstanding achievements of your employees, you promote an excellent organizational culture where the motivation will be the horseshoe to continue growing as a company.
RESOURCES FOR TRAINING
It is always good to learn something new. Keep employees up to date with all the online training required by your company. In one place you can find the right resources to learn about a new topic, a new tool or new policies or processes of the company, in an interactive way and on your intranet portal.
Office 365 includes its intranet platform, known as SharePoint, which already provides the workflow engine to automate many business processes without the need for additional software.
DOWNLOAD THE eBOOK!
There’s still more! Download the free eBook and find out the best 15 features that an intranet portal has to have in order to encourage collaboration and productivity among employees.